<p>Ascham values staff who demonstrate a positive and proactive approach to their work and have a willingness to participate in the life of the School. We look for vibrant, dedicated, and capable staff who have initiative, empathy, a good sense of humour and a professional behaviour to help the School achieve its objectives.</p> <p>We are currently seeking a full-time permanent <strong>Executive Assistant and Studies Coordinator </strong>to provide executive level support and administrative assistance&nbsp;to the Director of Studies (DoS). This role also plays a pivotal role in coordinating the logistics of significant academic events for students. These include the National Assessment Program – Literacy and Numeracy (NAPLAN), Higher School Certificate (HSC) examinations, Internal assessment blocks and parent/student information evenings.</p> <p>The position holder works predominantly during each school term (38 weeks), as well as an additional five weeks across the year (e.g. in non-term time). This will see the position holder working for 43 weeks a year, and their salary averaged accordingly.</p> <p><strong>What You Will Do</strong></p> <ul> <li>Ensure efficient and harmonious management of the day-to-day administration for the Director of Studies, including invoice payments, credit card reconciliation and assisting the Director of Studies to effectively manage the workflow within the studies department.</li> <li>Triage all matters, requests and complaints into the Director of Studies’ office including drawing attention to urgent matters, redirecting and fast-tracking items, researching background information and guiding relevant staff to coordinate activities and achieve timelines for the Director of Studies</li> <li>Manage the Director of Studies’ diary</li> <li>Prepare professional correspondence, reports, documents and presentations</li> <li>Ensure the School has an ongoing positive relationship with internal and external stakeholders including NESA, ACARA, parents, teachers and examination supervisors.</li> <li>Lead HSC exam logistics in collaboration with the Head of Learning Enhancement and HSC Presiding Officer</li> <li>Liaise with external providers such as the NSW School of Languages and&nbsp;Allwell&nbsp;Testing&nbsp;to arrange examination and testing processes for students</li> <li>Liaise with the Maintenance team for setup of internal test and examinations.</li> <li>Coordinate the process of student reports each term including engaging casual proofreaders</li> <li>Support data collection processes for feedback/evaluation on school-based programs and strategies</li> <li>Manage specific projects/tasks on behalf of the Director of Studies including internal examination blocks and prizegiving information.</li> <li>Support whole school administration tasks as required.</li> </ul> <p><strong>What You Will Bring</strong></p> <ul> <li>Proven experience delivering professional executive and/or administrative support services across a range of industries or work settings</li> <li>Demonstrated motivation, initiative and commitment to achieving outcomes</li> <li>Proven ability to operate effectively in busy environments with non‑negotiable timelines, prioritise competing tasks and manage peak workload periods</li> <li>A solutions focus and ability to show flexibility and responsiveness to changing priorities</li> <li>Strong written and verbal communication skills with the ability to prepare professional correspondence, reports and presentations</li> <li>Strong attention to detail, ensuring accuracy across high-stakes processes and documentation</li> <li>Exceptional interpersonal skills, and ability to work with students, parents,&nbsp;members of the Senior Leadership Team (SLT), colleagues and visitors</li> <li>Ability to work both within a small high-trust team, and independently as required</li> <li>Demonstrated ability to handle sensitive information with discretion, professionalism and confidentiality</li> <li>Advanced levels of computer literacy with Microsoft programs e.g. Word, Excel, Outlook and Power Point</li> <li>Valid First Aid/CPR certificates and Working with Children Clearance (WWCC) – or</li> </ul> <p>An understanding of the NSW education sector and/or experience working in a school or higher education institution would be well-regarded but is not essential.</p> <p><strong>Interested?</strong></p> <p>Further information, including a position description for this role is available at https://www.ascham.nsw.edu.au/connecting/careers-at-ascham</p> <p>If this sounds like you, please <strong>apply via SEEK</strong> no later than <strong>11.59pm on Friday 2 April 2026</strong>. Applications should include a cover letter and resume (listing WWCC, CPR and First Aid details if available).</p> <p>We are conducting interviews for this role on a rolling basis and encourage you to submit your application as soon as possible to ensure consideration.</p> <p>Please note only shortlisted applicants will be contacted.</p> <p><i>Ascham School seeks to provide a child-safe environment. Our School actively promotes the safety and wellbeing of our students, and our school staff are committed to protecting students from abuse or harm, in accordance with their legal and ethical obligations. Ascham’s Child Safe policies and practices and our Staff Code of Conduct are available on our website.</i></p>