Administration / ESIS Officer

St Francis Xavier School - Frankston

FRANKSTON, VIC 


Admin / SSO / Non-Teaching

Contract Type: Permanent/Ongoing Position Part Time (0.60 FTE)

Applications Close: 15 October 2025


St Francis Xavier Primary School is seeking an organised, friendly, and detail-focused Administration/ ESIS Officer to join our administration team. This role is central to the smooth running of our school office, with responsibilities ranging from managing student data and attendance records to welcoming families and supporting staff.

<p><strong>What you’ll do:</strong></p> <ul> <li>Maintain accurate student information, enrolments, and attendance records.</li> <li>Operate and support school systems including Synergetic, ICON, and ESIS.</li> <li>Provide front office and reception support with warmth and professionalism.</li> <li>Assist with communications, school events, and general administration.</li> <li>Work collaboratively with staff and families, always maintaining confidentiality.</li> </ul> <p><strong>What we’re looking for:</strong></p> <ul> <li>Experience in school administration (preferred).</li> <li>Strong attention to detail and confidence with data entry.</li> <li>Proficiency with Microsoft Office and school management systems.</li> <li>Knowledge of Synergetic/ESIS (highly regarded).</li> <li>Knowledge on nForma and/or Enquiry Tracker (highly regarded).</li> <li>Excellent communication, organisational, and teamwork skills.</li> </ul> <p>This role would be a <strong>Monday - Wednesday </strong>position, commencing at the beginning of the 2026 school year.&nbsp;</p> <p><strong>Child Safety</strong><br> St Francis Xavier Primary School is committed to child safety and wellbeing. The successful applicant must hold a current <strong>Working With Children Check</strong>, complete annual child safety training, and uphold our Child Safety and Wellbeing Policy and Code of Conduct.</p>

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Application Instructions

<p>Applications are to include a cover letter (no more than 1 page) addressed to the Principal, a CV that includes the names of <strong>3 referees</strong>, as well as the Application for Employment document (see attached). Your current or most recent School Principal must be one of your listed referees. &nbsp;Applications should be submitted by email to the Principal, Steve Peart - <a href="mailto:principal@sfxfrankston.catholic.edu.au?subject=Administration%20%2F%20ESIS%20Officer%20position%20%28via%20Teachers%20On%20Net%29">principal@sfxfrankston.catholic.edu.au</a> by <i><strong>4pm on Wednesday 15th October 2025.</strong></i></p>