<p>We are looking for a skilled&nbsp;Accounts Receivable Clerk&nbsp;to provide financial, administrative and clerical services to ensure efficient, timely and accurate payments of school fees.&nbsp;</p> <ul> <li>This is a full-time position across 48 weeks of the year, with an immediate start.</li> <li><strong>Hours of work:</strong>&nbsp;38 hours per week, 8.00am to 4.00pm Monday to Friday.&nbsp;</li> <li><strong>Annual Leave:</strong>&nbsp;Four weeks annual leave. It is an expectation that leave will be taken in the school holidays during the College closure period in December and January.</li> <li><strong>Professional Learning: </strong>You will be expected to attend and contribute to all staff professional development days and requirements as outlined in the School’s calendar</li> <li>The successful applicant may be required from time to time, to work reasonable additional hours to fulfil the duties of the position.&nbsp;</li> </ul> <p>The salary and conditions of this position will be negotiated in line with qualifications and experience and are subject to the Independent Schools NSW (Professional and Operational Staff) Cooperative Multi-Enterprise Agreement 2025.&nbsp;</p> <p><strong>Key Responsibilities&nbsp;</strong></p> <p><strong>Fee Management &amp; Billing</strong></p> <ul> <li>Prepare and issue tuition fee invoices, excursion/incursion fees, and other student-related charges.</li> <li>Maintain accurate records of all student accounts in the school finance system (e.g. Sentral&nbsp;and XERO).</li> <li>Ensure fees are billed according to the school’s fee schedule and policies.</li> </ul> <p><strong>Receipting &amp; Reconciliation</strong></p> <ul> <li>Process and allocate payments received via bank transfer, EFTPOS, direct debit, Centrepay, and cash.</li> <li>Reconcile fee income with bank statements and accounting records.</li> <li>Maintain daily cash receipting records and reconcile school collections.</li> </ul> <p><strong>Debt Collection</strong></p> <ul> <li>Monitor outstanding balances and follow up overdue accounts in accordance with the school’s fee collection policy.</li> <li>Send reminder letters, statements, and final notices to families with overdue fees</li> <li>Liaise with families regarding payment plans or financial hardship arrangements.</li> <li>Work with external debt collection agencies when required.</li> </ul> <p><strong>Parent Liaison</strong></p> <ul> <li>Respond to parent queries regarding student accounts and payments.</li> <li>Provide clear explanations of charges, due dates, and available payment methods.</li> <li>Assist parents with setting up direct debit or other payment plans.</li> </ul> <p><strong>Reporting &amp; Compliance</strong></p> <ul> <li>Prepare aged receivables reports for the Board of Directors, Heads of College, and finance committee.&nbsp;</li> <li>Ensure compliance with accounting standards and school finance policies.</li> <li>Support auditors with documentation during school financial audits.</li> </ul> <p><strong>System Management</strong></p> <ul> <li>Update student records for enrolment changes, discounts, withdrawals, and scholarships/bursaries.</li> <li>Ensure system integrity between enrolment systems and finance software.</li> <li>Maintain confidentiality and security of financial and student information.</li> </ul> <p><strong>Liaison with Other Departments</strong></p> <ul> <li>Work closely with the enrolments team to ensure accurate billing for new and withdrawing students.</li> <li>Coordinate with the Heads of College or bursar regarding fee remission requests or special circumstances.</li> </ul> <p><strong>Administrative Support</strong></p> <ul> <li>File financial documents, correspondence, and agreements.</li> <li>Support the finance team with ad hoc tasks and monthly reporting deadlines.</li> <li>Any other required duty&nbsp;</li> </ul> <p><strong>Requirements</strong></p> <ul> <li>Proven working experience as Accounts Receivable Clerk</li> <li>Solid understanding of&nbsp;basic accounting&nbsp;principles, fair credit practices and collection regulations</li> <li>Proven ability to calculate, post and manage accounting figures and financial records</li> <li>Data entry skills along with a knack for numbers</li> <li>Hands-on experience in operating spreadsheets and accounting software (Xero)</li> <li>Proficiency in English and in MS Office</li> <li>Customer service orientation and negotiation skills</li> <li>High degree of accuracy and attention to detail</li> </ul> <p><strong>Applying</strong></p> <p>Applicants for the Accounts Receivable Clerk are required to complete the following:</p> <p>Covering Letter of 2 pages maximum which includes:</p> <ul> <li>Addressing the Key Responsibilities areas above</li> <li>A Working with Children Clearance</li> </ul> <p><strong>Resume which includes:</strong></p> <ul> <li>Qualification(s) and Employment history (From current to previous)&nbsp;</li> <li>Key Achievements AND how they have led to positive outcomes in your workplace</li> <li>Three Professional Referees (one of whom must be a current employer)&nbsp;</li> </ul> <p>Applicants must have the citizenship/residential/visa right to work in Australia.</p> <p>All applications should be addressed to Amy Carrigg, Head of Business Operations, and emailed to: <a href="mailto:<a href='mailto:amy.carrigg@bellfield.nsw.edu.au?subject=Accounts%20Receivable%20Clerk%20%20position%20%28via%20Teachers%20On%20Net%29'>amy.carrigg@bellfield.nsw.edu.au</a>?subject=Executive%20Assistant%20to%20the%20Head%20of%20Business%20Operations%20position%20%28via%20Teachers%20On%20Net%29?subject=Accounts%20Receivable%20Clerk%20%20position%20%28via%20Teachers%20On%20Net%29" rel="nofollow"></a><a href="mailto:amy.carrigg@bellfield.nsw.edu.au?subject=Accounts%20Receivable%20Clerk%20%20position%20%28via%20Teachers%20On%20Net%29">amy.carrigg@bellfield.nsw.edu.au</a>&nbsp;</p> <p><strong>Applications close on Wednesday, 30 July 2025.&nbsp; </strong>(Interviews may commence prior to closing date)</p> <p><i>&nbsp;Bellfield College is committed to providing equal opportunity and supporting our communities by providing opportunities to grow and make a real difference. We work hard to create a safe and inclusive environment for all.</i></p> <p><i>Bellfield cares about keeping children and young people safe. Protecting and promoting the emotional, physical, cultural and spiritual wellbeing of children, young people, and employees, is central to all aspects of the operations and culture of Bellfield College.</i></p>