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Business Manager

St Joseph's College - Ferntree Gully (see more jobs from this school)

St Joseph’s College, Ferntree Gully Appointment of Business Manager Application Process   Overview St Joseph’s College is a welcoming Catholic community located in the outer eastern suburb of Ferntree Gully. We are leaders in boys’ education. We provide a Catholic education that inspires dynamic learning that is life-focused, person-centred and built on the respect between teacher and student. Our broad and innovative curriculum and co-curriculum cater for the needs of all our students academically, pastorally and culturally. With more than 1000 students and over 150 staff, our community draws inspiration from the Salesian tradition and the example of St John Bosco.   Vision In keeping with the Spirit of St John Bosco whereby Education is a matter of the heart and leads young people to “know that they are loved”, the Salesian school community of today is challenged to be: <ul> <li>A Home that welcomes</li> <li>A Parish that evangelises</li> <li>A School that prepares for life</li> <li>A Playground where friends meet and enjoy themselves</li> </ul>   History St Joseph’s College first opened its doors in 1965 as one of a series of regional Colleges which the Catholic Education authorities were building in strategic parts of the Archdiocese of Melbourne. Father Colin Miller, Parish Priest of Ferntree Gully at the time, was a great devotee of St John Bosco and keen supporter of the Salesians. He was a driving force behind the project to build St Joseph’s College and for it to come under the care of the Salesians. A strong Salesian presence is still an integral part of the College today. The College was built on land belonging to the Ferntree Gully parish and with 56 students studying Form 1 (Year 7) it was little more than a corridor flanked by 3 classrooms, a small office and a storeroom. Each year the College facilities grew, and more year levels were added to cater for the many students travelling from the surrounding parishes. Through the years the College has continued to expand and diversify to include a wide range of innovative programs and curriculum for boys from Years 7-12. We welcome all boys and their families. Our School celebrates diversity and promotes relationships built on mutual respect.  The distinctive identity and character of St Joseph’s College is linked with Salesian history, culture and values. The College is part of the network of MACS (Melbourne Archdiocese Catholic Schools) and we value the strong links we maintain with all that MACs provides.   Background   The College seeks to appoint a Business Manager at an exciting time as the College continues to implement its Strategic Plan (initially launched in 2017), ‘Towards 2040 – An Adventure in the Spirit.’ The College is thriving with strong enrolments, excellent VCE results and diverse pathways to suit the needs of boys. In recent years, the College has undertaken extensive building works including:  <ul> <li>Year 7 Building (Classrooms, Amphitheatre, Learning Zones, Hub Space)</li> <li>Senior School Building (Year 11 and 12)</li> <li>Visual and Performing Arts Complex</li> <li>Science Complex (Physics, Chemistry, Biology, General Science, Outdoor Science, Hub Space)</li> <li>STEM, Digital Technologies, Robotics Complex</li> <li>AFL Oval size increased in size with lights</li> <li>Full FIFA size Soccer Field with lights</li> <li>Full size Hockey Field with 8 Tennis Courts with lights</li> <li>Running Track</li> <li>Field Events - High Jump; Triple/Long Jump etc</li> </ul> Current building projects include: <ul> <li>Year 8 Centre and Student Wellbeing Hub</li> <li>Front Entry Statement</li> <li>Colin Miller Precinct - Landscaping and Redevelopment </li> </ul> Future projects include: <ul> <li>Project 1815 (in planning stages) <ul> <li>Redevelopment of the College Stadium</li> <li>VET Hospitality and Cookery</li> <li>Rebuild of Food Technology</li> <li>Function Centre and Sport Pavilion</li> <li>High Performance Sports Centre</li> <li>Café Bosco and Canteen Redevelopment</li> </ul></li> </ul> Application Process Applicants should submit:   <ul> <li>A covering letter of no more than one page </li> <li>Response to the key Selection Criteria (responses to the criteria should not exceed four A4 pages)</li> <li>The names and contact details (email and mobile) of three professional referees</li> </ul> Applications should be addressed to the Principal, Cathy Livingston, at <a href="mailto:careers@stjosephs.com.au?subject=Business%20Manager%20position%20%28via%20Teachers%20On%20Net%29">careers@stjosephs.com.au</a> Applications for the Business Manager role must be received via email (<a href="mailto:careers@stjosephs.com.au?subject=Business%20Manager%20position%20%28via%20Teachers%20On%20Net%29">careers@stjosephs.com.au</a>) no later than 5pm on Tuesday 3 June 2025. It is anticipated that short-listing will take place by Friday 6 June with first round interviews being held in the period 10-13 June. Commencement – Monday 21 July 2025 or by negotiation Any enquiries about the position should be directed, in the first instance, to <a href="mailto:careers@stjosephs.com.au?subject=Business%20Manager%20position%20%28via%20Teachers%20On%20Net%29">careers@stjosephs.com.au</a> or by calling the Principal via 9756 3112.   Selection Criteria See Position Description below. Business Manager Position Description The Business Manager is a member of the Leadership Team. Under the direction of the Principal, all Leadership Team members share responsibility for the religious and spiritual development, pastoral formation and education of all students at St Joseph’s College, Ferntree Gully informed by the Strategic Plan.    The Principal, with the support of the Leadership Team, is responsible for the guidance, mentoring and supervision of all staff at the College. The role of Business Manager requires close liaison with the members of the Leadership Team. This person should display personal and professional standards that are consistent with the teachings of the Catholic Church and the charism of St John Bosco.    Child Safety St Joseph’s College provides employees, volunteers and clergy with regular and appropriate opportunities to develop their knowledge of, openness to and ability to address child safety matters. This includes induction, ongoing training and professional learning in accordance with Ministerial Order 1359 to ensure that everyone understands and is compliant in their professional and legal obligations and responsibilities, and the procedures for reporting suspicion of child abuse and neglect.   Responsible For: <ul> <li>Finance Manager and Staff (includes Payroll, Accounts Payable and Receivable)</li> <li>Property and Grounds Manager and Staff</li> <li>ICT Manager and Staff </li> <li>Administration Staff (as delegated by Principal)</li> </ul>   Key Areas of Responsibility The Business Manager is directly responsible to the Principal and is charged with the management of the financial, physical, information resources and administrative functions of the College. The Business Manager should have a contemporary knowledge of accounting practices, the capacity to plan strategically, be able to lead and support administration, finance, property/grounds and ICT staff. Key leadership of building and refurbishment programs and management of all external contracts is a critical component of this role.    Specific Responsibilities  The specific responsibilities of the Business Manager are:  <ul> <li>Strategic Leadership </li> <li>Financial Management </li> <li>Risk Management and Occupational Health and Safety (OH&S) </li> <li>Property, Infrastructure and Resource Management </li> <li>Other duties as directed</li> </ul>   Specific Responsibilities include (some of the areas are done collaboratively with the Principal): Strategic Leadership  •        Models, inspires and supports staff and students with a clear focus on continually improving student learning and wellbeing outcomes.  •        Fosters and promotes reflective practice, professional dialogue and a collaborative approach with the staff they lead.  •        Supports teams and individuals to embrace change and innovation.  •        Develops and implements current and future strategies and objectives, ensuring that the College makes the  best use of its resources including consideration of financial implications of planned strategies.  •        Develops, recommends and implements contemporary business management practices, policies and procedures, including a sound understanding of taxation reform as it applies to Catholic schools.  •        Encourages and maintains a climate of quality and excellence within the College and develops collaborative relationships with internal and external stakeholders.  •        Attends Leadership Team and meetings with the Principal to provide reports and information as necessary.  •        Oversees Disaster Recovery and Management procedures of the College.    Financial Management  •        Provides strong and sustainable long term financial management of the College, including the development of financial strategies and goals in conjunction with the Principal and Council.  •        Manages the preparation of the annual budget, financial plan and annual accounts.  •        Manages the financial outcomes of the College through effective engagement in the budget setting process and ongoing monitoring and management of expenditure.  •        Reports at SAC Meetings on the current financial position.  •        Takes responsibility for management of all school fee accounts including liaising with families and the collection agency where necessary.  <ul> <li>Leads the project management and the monitoring of outcomes across major projects, building and maintenance initiatives. </li> <li>Ensures that Melbourne Archdiocese Catholic Schools Ltd (MACS) and government policies, legislation and directives are implemented and develops effective solutions for managing their impact on current and future strategies. </li> </ul> •        Maintains regular contact with school auditors, bankers, legal advisors, MACS Finance Department, in relation to the College’s financial position, and overseeing the implementation of appropriate recommendations.  •        Oversees the preparation and maintenance of the payroll for all College Staff (another staff member does the Payroll).  •        Oversees the preparation and timely payment of College suppliers and creditors (another staff member does the Payroll).   Property, Infrastructure and Resource Management  •        Is responsible with the Principal and the SAC for the oversight, coordination and reporting of all Capital Works planning and construction.  •        Arranges and oversees all College leasing as required.  •        Oversees property management activities in relation to the external hiring of College facilities and equipment.  •        Assists the Property and Grounds Manager in the preparation of a maintenance schedule for all capital property and oversight of the maintenance works.  •        Assists the Principal in seeking Capital Grants.  •        Oversees procurement procedures, monitoring all purchases of goods and equipment by the College.  •        Maintains the College Asset Register in relation to existing assets, new purchases, and the disposal schedule.  •        Ensures that an adequate level of security is maintained at the College.  <ul> <li>Oversees the operation of the outsourced services such as the uniform shop, canteen and cleaning.</li> </ul>   Risk Management and Occupational Health and Safety (OH&S)  •        Ensures effective risk management practices including OH&S, disaster recovery, employment law and third-party contract management.  •        Develops, implements and reviews a risk register and associated policies and procedures and risk management strategies. •        Ensures the College has effective and adequate insurances (including for capital works projects) ensuring that the College is adequately insured against all significant risk, and able to manage any claims that arise.  •        Responsible for ensuring College compliance with all Laws, Acts and Regulations relevant to this area of responsibility including taxation legislation in relation to PAYG, GST, and FBT. •        Ensures Occupational Health and Safety (OH&S) compliance in all areas of the College.  •        Oversees any reports to Victorian Work Cover Authority, via their Agent, in all matters of OH&S and in any instances of injury and subsequent Work Cover claim.    Other Duties                 •        The Business Manager will also undertake any other duties as required by the College Principal.   Committee Membership <ul> <li>School Advisory Council</li> <li>Leadership Team</li> <li>Finance Committee</li> <li>Property, Maintenance and Grounds Team</li> <li>ICT Team</li> <li> OHS Committee  </li> </ul> Selection Criteria   The successful applicant will demonstrate:   <ul> <li>A capacity to understand the Catholic identity, Salesian charism and College values in all aspects of school life.</li> <li>A commitment to Child Safety and the welfare of young people.</li> <li>A high level of knowledge and expertise in financial management.</li> <li>A high level of knowledge and expertise in the area of property, grounds and maintenance.</li> <li>A high level of knowledge and expertise in the area of ICT.</li> <li>A proven capacity for strategic planning and development.</li> <li>The ability to work independently and effectively in the face of changing priorities, deadlines and pressures.</li> <li>The ability to lead and manage risk and compliance.</li> <li>Highly developed skills in leading, managing and supervising staff.</li> <li>Excellent interpersonal and communication skills and the ability to liaise and communicate effectively with others, including students, staff, parents, School Advisory Council and other members of the College community.</li> <li>A commitment to ongoing professional learning.</li> <li>Membership of Chartered Accountants Australia and New Zealand (CA ANZ) or CPA Australia.</li> </ul>   Desirable  •        Experience in the Education sector with a strong understanding of educational legislative requirements including State and Federal government policy and funding arrangements.  •        Postgraduate Business (MBA) and/or Education qualifications.    Salary This is a Principal’s Appointment: <ul> <li>Salary equivalent is Category A or Category B Deputy Principal (depending on skills and experience).</li> <li>5-year tenure with possibility of further tenure period based on successful review.</li> <li>5 weeks annual leave.  </li> <li>Permanent employee (Minimum Category 4/5 ESE of CEMEA 2022).</li> <li>Other (e.g. salary sacrificing; vehicle).</li> </ul> The Business Manager will undergo mid-term appraisal and review in the final 18 months of the initial tenure. The Business Manager is required to participate in professional learning to effectively fulfill the duties of the role. This Leadership position requires involvement in school community activities outside designated school hours e.g. Open Days, Meetings, and participation in planning times. This Position Description is subject to modification.   Updated: May 2025

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Business Manager

St Joseph's College - Ferntree Gully (see more jobs from this school)

FERNTREE GULLY, VIC

Business / Finance Manager

Contract Type: Permanent/Ongoing Position Full Time

Applications Close: 3 June 2025