<p>Are you enthusiastic about joining a team that is committed to excellence and integrity? We are seeking a detail-oriented, proactive, and organised Administrative Support Assistant to join our team. The successful candidate will play a crucial role in ensuring smooth day-to-day operations by providing excellent administrative support. This role requires a multitasker who can work both independently and collaboratively, handling a range of administrative duties with accuracy and efficiency.</p><p><strong>Responsibilities</strong></p><p>Areas of responsibility and specific duties include:</p><ul><li>Assist in the daily operations in any area of the school office including student services, reception and learning areas.</li><li>Handle incoming phone calls, emails, and messages, providing accurate information and redirecting as necessary.</li><li>Manage visitor sign-in/sign-out procedures and ensure security protocols are followed.</li><li>Perform general clerical duties such as photocopying, faxing, scanning, and filing documents.</li><li>Maintain and organise school records, including student files, attendance records, correspondence, archiving and data input in the smart records system.</li><li>Act as a liaison between staff, parents, and students, facilitating effective communication.</li><li>Prepare and distribute agendas and associated paperwork and act as Minute Secretary as required for selected team meetings.</li><li>Liaise with third parties on behalf of the Business Manager and Deputy Principals, as required.</li><li>Assist with the coordination of school events, meetings, and activities when required.</li><li>Input and maintain accurate data in the school’s management system.</li><li>Generate reports as required for administrative purposes as required.</li><li>Work closely with DP Mickleham Campus, teachers, administrators, and support staff to facilitate communication and workflow.</li><li>Participate in staff meetings and professional development opportunities as needed.</li><li>Serve as the first point of contact for student inquiries, directing them to the appropriate resources, staff, or services as required.</li><li>Assist with scheduling and coordinating student appointments with counsellors, advisors, and other support staff as required.</li><li>Provide basic support and guidance to students and families on available school resources, extracurricular programs, and community services as required.</li><li>Liaise between students, families, teachers, and external service providers to ensure cohesive support.</li></ul><p>&nbsp;</p><p><strong>Requirements:</strong></p><ul><li>A current National Criminal Records Check</li><li>A current Working with Children Check Card</li><li>A current Level 2 First Aid Certificate is desirable.</li><li>Effective planning and organisational skills; ability to manage multiple deadline and competing demands</li><li>Excellent interpersonal and communication skills to interact effectively with students, parents, and staff.</li><li>Professional telephone and customer service etiquette</li><li>A high level of literacy, numeracy and information technology skills</li><li>Ability to work independently as well as within a team environment</li><li>The ability to maintain the highest levels of confidentiality when dealing with privileged information</li><li>Commitment to the value and ethos of Catholic education.</li></ul><p>&nbsp;</p><p><strong>Position Classification:</strong></p><ul><li>Ongoing position</li><li>Education Support Officer - Category C</li><li>Part time (FTE 0.6)</li><li>Review - a performance review process will be developed based on a self and peer appraisal.</li></ul><p>If you would be a great fit, we encourage you to apply.</p><p><br>Please submit a cover letter and resume along with your application.</p><p><strong>Applications close Thursday, 3rd April 2025,&nbsp; 4pm.</strong></p><p>Shortlisted candidate maybe interviewed before the closing date<br><br>&nbsp;</p><p>For more information about Kolbe Catholic College, please visit our website at www.kolbecc.catholic.edu.au.</p><p>Kolbe Catholic College is committed to creating a safe and inclusive environment for all students. All employees are expected to adhere to the school's child-safe policies and procedures, ensuring the well-being and safety of every student.</p><p>We thank all applicants for their interest in joining our vibrant educational community.</p><p><strong>&nbsp;</strong></p>