<p>An exciting opportunity has become available for an energetic, organised, efficient and suitably experienced Executive Assistant to support the Head of Business Operations at Bellfield College.</p><p>The successful candidate will be responsible for providing high-level administrative and organisational support to the Head of Business Operations, whilst also accountable for coordinating and facilitating an even flow of work through the administration office to ensure matters of high priority are attended to in an efficient manner.</p><p>The Executive Assistant should possess the ability to multitask and prioritise competing demands with a focus on delivering great outcomes, whilst also maintaining a high level of professionalism.</p><ul><li>This is a full-time position across 48 weeks of the year, with an immediate start.</li><li><strong>Hours of Work: </strong>38 hours per week, 8.00am to 4.00pm Monday to Friday. </li><li><strong>Annual Leave: </strong>Four weeks annual leave. It is an expectation that leave will be taken in the school holidays during the College closure period in December and January.</li></ul><p>Staff employed in Executive Assistant positions at Bellfield College may be required from time to time, to work reasonable additional hours to fulfil the duties of the position. The salary and conditions of this position will be negotiated in line with qualifications and experience and are subject to the Support and Operational Staff Multi-Enterprise Agreement. Generous remuneration above the published MEA rates.</p><p><strong>Key Responsibility Areas</strong></p><p>Working in close collaboration with the Head of Business Operations, School Leadership team and wider school community, the Executive Assistant to the Head of Business Operations is responsible for supporting Human Resources, IT and Grounds and Maintenance.  </p><ul><li>Provide high-level professional administration support to the Head of Business Operations, School Leadership team, teaching and support and operational staff</li><li>Identify and prepare the information requirements for the Head of Business Operations for meetings, appointments, and presentations</li><li>Assist as required in the preparation of contracts, reports, policy documents and proposals</li><li>Undertake research as required for specific information and projects using electronic resources and/or networking relationships with key stakeholder groups</li><li>Manage all mail and phone calls directed to the Head of Business Operations and distribute correspondence to relevant school personnel</li><li>Coordination and management of school events and specific projects</li><li>Organise catering arrangements as required by the Head of Business Operations </li><li>Manage the Head of Business Operations calendar and appointments</li><li>Act as Minutes Secretary for various meetings and other committees chaired by the Head of Business Operations </li><li>Coordinate and ensure information sharing and liaison with other members of the Leadership Team and staff </li><li>Maintain effective filing systems and confidential records</li><li>Identify efficiencies and innovative practice for the Head of Business Operations and the areas that fall under their delegation </li><li>Attend training programs, as required</li><li>Attend office administration and whole staff meetings, as required</li><li>Attend to student, staff and visitor emergency and non-emergency situations in a calm, caring and compassionate manner</li><li>Actively support and contribute to a healthy staff culture focused on customer service</li><li>Develop positive relationships with diverse members of the community</li><li>Strong commitment to child safeguarding principles </li></ul><p><strong>Our Ideal Candidate</strong></p><p>To be considered for this position, the successful candidate will need to demonstrate:</p><ul><li>Possess administrative experience at a senior level and/or relevant training/qualifications</li><li>Ability to maintain confidentiality and exercise discretion with sensitive information in accordance with the College&#39;s policies, rules and regulations</li><li>Outstanding communication skills (both oral and written)</li><li>Strong relationship-building skills with an ability to develop positive relationships with diverse members of the community</li><li>Demonstrated experience in Google Applications and Microsoft Office Suite, particularly MS Word, Excel and PowerPoint</li><li>Should be self-driven and be able to produce work of a consistently high standard</li><li>Strong commitment to child safeguarding principles and possess a valid Working with Children Check</li><li>Has proven experience as an Executive Assistant in a similar role</li><li>Ability to work independently and as part of a team</li><li>Experience working in a school or educational setting is an advantage, but not required</li><li>Experience in Human Resources is preferable </li><li>Actively support and contribute to a healthy staff culture focused on customer service</li><li>Demonstrated ability to handle emergency and stressful situations professionally</li><li>Commitment to the vision and mission of Bellfield College and demonstrated ability to uphold the ethos of the organisation</li><li>A valid First Aid Certificate would be an advantage. </li></ul><p><strong>Applying</strong></p><p>Applicants for the Executive Assistant to the Head of Business Operations are required to complete the following:</p><p>Covering Letter of 2 pages maximum which includes:</p><ul><li>Addressing the Key Responsibilities areas above</li><li>A Working with Children Clearance</li></ul><p><strong>Resume which includes:</strong></p><ul><li>Qualification(s) and Employment history (From current to previous) </li><li>Key Achievements AND how they have led to positive outcomes in your workplace</li><li>Key Professional Development (which has shaped your thinking and practice) </li><li>Three Professional Referees (one of whom must be a current employer) </li></ul><p>Applicants must have the citizenship/residential/visa right to work in Australia.</p><p>All applications should be addressed to Amy Carrigg, Head of Business Operations, and emailed to: amy.carrigg&#64;bellfield.nsw.edu.au </p><p><strong>Applications close on Friday, 14 February 2025.  </strong>(Interviews may commence prior to closing date)</p><p><i> Bellfield College is committed to providing equal opportunity and supporting our communities by providing opportunities to grow and make a real difference. We work hard to create a safe and inclusive environment for all.</i></p><p><i>Bellfield cares about keeping children and young people safe. Protecting and promoting the emotional, physical, cultural and spiritual wellbeing of children, young people, and employees, is central to all aspects of the operations and culture of Bellfield College.</i></p>