<p>Applications are invited from suitably qualified and experienced persons for the position of Administration Finance Officer at Immaculate Heart of Mary Primary School, Newborough.</p><p>The successful applicant will have a demonstrated commitment to Catholic education and to the safety and wellbeing of children and will possess the skills and abilities necessary to provide support to a designated student with significant additional need. The successful applicant must be able to work collaboratively with teachers to implement individual and group programs to support the learning and wellbeing of students.</p><ul><li>The successful applicants will be subject to a Working with Children Check and a National Police Record Check.</li><li>Curriculum Vitae to be sent by email to principal&#64;stmnewbor.catholic.edu.au attention: Lisa Broeren</li><li>This school community promotes the safety, wellbeing and inclusion of all children.</li></ul><p>POSITION: Administration Finance Officer<br />REPORTING TO: Principal<br />TENURE: FTE 0.95 Fixed Term<br />LEVEL: Education Support Employee Category B Level 2<br /> </p><p>SALARY AND BENEFITS:<br /> The salary and conditions are in accordance with the Diocese of Sale Catholic Education Limited<br />Schools and Secretariat Agreement 2022 as varied or replaced from time to time. The position is<br />classified as Education Support Employee Category B Level 2.<br /> Employment is for a period of 12 months.<br /> Employment is for gazetted school term dates. School holidays are provided.<br /> Salary packaging arrangements are available to staff of Immaculate Heart of Mary, Newborough.<br /> </p><p>COMMENCEMENT DATE: 28 January 2025<br /> </p><p>KEY SELECTION CRITERIA:<br /> A strong commitment to Catholic Education<br /> Extensive experience with payroll/human resources functions<br /> Excellent interpersonal and communication skills<br /> Experience in financial procedures including accounts receivable, accounts payable<br /> Sound knowledge of relevant accrual accounting practices<br /> Advanced computer skills and knowledge including experience in financial programs, Microsoft Word,<br />Excel and Internet Applications<br /> </p><p>OTHER ATTRIBUTES REQUIRED:<br /> Strong organisational skills and ability to manage time effectively<br /> Ability to prioritise work<br /> Friendly and approachable manner<br /> Ability to work as part of a team whilst still accepting responsibility for your own tasks.<br /> </p><p>CONDITIONS OF EMPLOYMENT:<br /> The appointment will be subject to a satisfactory National Police Record Check and Working with<br />Children Check.<br /> Employment is conditional upon compliance with the St Joseph’s Primary School, Trafalgar’s Child<br />Protection and Safety Policy and Child Safety Code of Conduct, and any other policies or procedures<br />relating to child safety.<br /> </p><p>QUALIFICATIONS AND EXPERIENCE:<br /> A relevant qualification in Accounting, Business or a related field would be an advantage, but is not<br />essential.<br /> Experience with financial or bookkeeping functions.<br /> Experience in a school environment would be an advantage but is not essential.<br /> First Aid qualifications or a willingness to undertake First Aid training.<br /> </p><p>DUTIES:2</p><p> Undertake general administrative duties of the school office including:<br />a. Provide informed and friendly customer service to all students, parents/guardians and wider<br />school community<br />b. Ensure school visitor processes are followed in line with school policy and Child Safety<br />requirements as required<br />c. Provide administrative assistance to the Principal as directed<br />d. Provide administrative assistance to school staff as directed by the Principal<br />e. Attend to ill students and administer first aid as required<br />f. Attend staff meetings when required<br />g. Handle confidential information in an appropriate manner<br />h. Other duties as directed by the Principal<br /> Undertake the student administration function for the school including:<br />a. Administration of student enrolment forms and other enrolment documentation<br />b. Provide support to the Principal for enrolment and related student processes<br />c. Maintain accurate student records and information<br />d. Maintenance of student activity locator<br />e. Preparation of Student Support Services grant submissions<br />f. Generation of school and student data files as required by Department Education &amp;amp; Training<br />(DET) and Catholic Education Commission Victoria (CECV)<br />g. Management of school excursion permissions, medical records, student reports and other<br />external communications to the school community utilising the applicable software programs.</p><p> Undertake the accounts receivable function for the school including:<br />a. Receive and receipt monies payable to the school enduring appropriate cash handling and<br />banking procedures are maintained<br />b. Preparation and maintenance of school fee direct debit schedules<br />c. Application of relevant credits to debtor’s accounts including Camps, Sports, Excursion Fund<br />(CSEF) and Conveyance Allowance.<br />d. Administration of school fee concessions<br />e. Administration of school fee debt collection<br /> Undertake the accounts payable function for the school including:<br />a. Management of procurement system to purchase supplies for the school<br />b. Payment of invoices in a timely manner<br /> Administration of the payroll function for the school including:<br />a. Prepare and review fortnightly payroll variations to be submitted for central processing<br />b. Liaise with DOSCEL Secretariat School Payroll service regarding payroll and associated matters<br />c. Provide accurate information regarding payroll and associated matters to the Principal and other<br />school staff<br />d. Distribution and collection of staff employment correspondence including employee letters of<br />appointment, employment variations, long service leave, parental leave and resignations.<br />e. Maintenance of employee leave records<br />f. Assist with the collation of WorkCover Premium return data<br />g. Assist with the collation of Fringe Benefits Tax return data<br /> Preparation and maintenance of school financial records including:<br />a. Ensuring Fringe Benefits Tax return is lodged and applicable follow up completed<br />b. Review and lodge monthly Business Activity Statement</p><p>3<br />c. Enter data for bank reconciliations on a weekly basis for the general bank account and a<br />monthly basis for all other school accounts including Parents and Friends account, credit card<br />and, if applicable, term investments<br />d. Maintenance of school asset register<br />e. Collation of financial documents for annual financial reporting and external audit.<br />Applications for this position should include; <br />a) Cover letter<br />b) Current copy of resume<br />c) Current Police check<br />d) Current Working With Children Check<br />e) Names and contact details of three referees<br />f) Email application to  principal&#64;stmnewbor.catholic.edu.au</p>